Identify the decision maker
A condominium community may divide responsibilities among the association, individual owners and management. Ask the authorized association representative to clarify control of the specific grounds under review. Do not infer permission from a resident’s willingness to participate or from who usually tends a planting bed.
Map the everyday boundaries
Label courtyards, patios, shared landscape strips and building entrances. Identify furniture, private planters and other items that are not part of common grounds work. Explain resident access and any contractor rules so the provider can assess the proposed work realistically.
Use a common project record
WTG’s proposal should identify suitable vegetation areas and exclusions, with a clear approval contact. Residents should receive the relevant work information without being told that every unit or building has been protected. Keep the approved scope and completion record with association maintenance documents, and identify who reports later changes to the landscaping.